Group Scheduling Guidleines
The Adventure WV Canopy Tour was created in part as an opportunity to promote education and development. The use of the canopy tour as a teaching tool for academic classes is highly encouraged. Group coordinators should contact the Adventure WV office directly to discuss scheduling and billing.
The following guidelines apply to group
scheduling at the canopy tour:
- Each tour can accommodate up to 8 participants. Tours can depart at intervals
of no less than 30 minutes and no more than 3 tour departures in a 2 hour time
period. Because of this, the canopy tour is limited in its capacity to handle large
groups. When scheduling a group canopy tour event, be aware that with 24 participants,
each tour group will experience around 60mins of “down time” waiting for other
groups to finish or begin.
- Canopy Tour groups should be scheduled at least 2 weeks in advance for dates/time
outside of normal scheduled tour times (Thurs-Sun). Groups wishing to reserve regularly
scheduled tour times should plan at least 1 month or more in advance.
- Groups must reserve and pay for a whole tour (8 participants) if scheduling outside of regularly scheduled tour times. This means that even if a group only wants to bring 12 participants, they would have to pay for 16 spots (2 full tours).
- Groups will receive, verify and sign a program agreement prior to the date of programming. The program agreement will specify; date, time, number of participants, and total cost.
- Groups must establish a group coordinator who will serve as the point of contact, sign the program agreement, receive and pay the invoice.
- Groups will receive 1 invoice for the cost of the program, issued through Student
Affairs Business Office (SABO). Invoices cannot be broken up and issued to multiple
participants. Invoices can be paid by credit card, p-card or check.
- The Canopy Tour experience is a balance between the physical experience of zipping
through the trees, and the educational experience of learning about and interacting
with the forest. Every canopy tour incorporates a specifically designed interpretive
program that focuses on the University Research Forest, forest management practices
and forest health.
- Adventure WV envisions the canopy tour facility as a teaching tool that can be
adapted to fit a wide range of educational outcomes. In addition to the standard
interpretive curriculum, a STEM curriculum is being developed to teach
basic and advanced science, math, engineering and physics principles. Academic
courses wishing to customize a curriculum for use on the canopy tour can work directly
with the Adventure WV office to plan the content and delivery of this educational